File clerks file correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from the file when requested.
Scan or read incoming materials to determine how and where they should be classified or filed.
Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
Answer questions about records or files.
Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
Add new material to file records or create new records as necessary.
Gather materials to be filed from departments or employees.
Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
Track materials removed from files to ensure that borrowed files are returned.
Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
Perform periodic inspections of materials or files to ensure correct placement, legibility, or proper condition.
Modify or improve filing systems or implement new filing systems.
Design forms related to filing systems.
Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
Operate mechanized files that rotate to bring needed records to a particular location.
Assign and record or stamp identification numbers or codes to index materials for filing.
Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
Telephone — 100% responded "Every day".
Electronic Mail — 66% responded "Every day".
Importance of Being Exact or Accurate — 63% responded "Extremely important".
Contact With Others — 55% responded "Constant contact with others".
Work With Work Group or Team — 46% responded "Extremely important".
Spend Time Sitting — 46% responded "Continually or almost continually".
Letters and Memos — 42% responded "Every day".
Responsibility for Outcomes and Results — 44% responded "High responsibility".
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Understanding written sentences and paragraphs in work related documents.
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Communicating effectively in writing as appropriate for the needs of the audience.
Talking to others to convey information effectively.
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Being aware of others' reactions and understanding why they react as they do.
The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
The ability to read and understand information and ideas presented in writing.
The ability to see details at close range (within a few feet of the observer).
The ability to generate or use different sets of rules for combining or grouping things in different ways.
The ability to listen to and understand information and ideas presented through spoken words and sentences.
The ability to communicate information and ideas in speaking so others will understand.
The ability to quickly and accurately compare similarities and differences among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.
The ability to communicate information and ideas in writing so others will understand.
The ability to identify and understand the speech of another person.
The ability to concentrate on a task over a period of time without being distracted.
The ability to apply general rules to specific problems to produce answers that make sense.
Flexibility of Closure
The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.
The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
The ability to speak clearly so others can understand you.