Bookkeeping, Accounting, and Auditing Clerk

Also called: Account Administrator, Account Clerk, Account Information Clerk, Account Receivable Clerk, Accountant Assistant

jobs advertised

courses available

Varies

estimated salary

Bookkeeping, accounting, and auditing clerks compute, classify and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.

Operate computers programmed with accounting software to record, store, and analyze information.
Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
Comply with federal, state, and company policies, procedures, and regulations.
Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents.
Receive, record, and bank cash, checks, and vouchers.
Code documents according to company procedures.
Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principal.
Reconcile or note and report discrepancies found in records.
Perform general office duties, such as filing, answering telephones, and handling routine correspondence.
Access computerized financial information to answer general questions as well as those related to specific accounts.
Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers.
Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
Match order forms with invoices, and record the necessary information.
Perform personal bookkeeping services.
Prepare and process payroll information.
Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
Compute deductions for income and social security taxes.
Calculate and prepare checks for utilities, taxes, and other payments.
Monitor status of loans and accounts to ensure that payments are up to date.
Reconcile records of bank transactions.
Compile budget data and documents, based on estimated revenues and expenses and previous budgets.
Compare computer printouts to manually maintained journals to determine if they match.
Transfer details from separate journals to general ledgers or data processing sheets.
Complete and submit tax forms and returns, workers' compensation forms, pension contribution forms, and other government documents.
Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures.
Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.
Prepare purchase orders and expense reports.
Prepare trial balances of books.
Compile statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
Maintain inventory records.

Work Context

Electronic Mail — 94% responded "Every day".
Indoors, Environmentally Controlled — 96% responded "Every day".
Telephone — 86% responded "Every day".
Importance of Being Exact or Accurate — 82% responded "Extremely important".
Importance of Repeating Same Tasks — 68% responded "Extremely important".
Face-to-Face Discussions — 67% responded "Every day".
Contact With Others — 67% responded "Constant contact with others".

Work Activities

Interacting With Computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.
Documenting/Recording Information — Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.
Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time.
Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
Processing Information — Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Organizing, Planning, and Prioritizing Work — Developing specific goals and plans to prioritize, organize, and accomplish your work.
Identifying Objects, Actions, and Events — Identifying information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.

Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

Communicating with Persons Outside Organization — Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Making Decisions and Solving Problems — Analyzing information and evaluating results to choose the best solution and solve problems.

Updating and Using Relevant Knowledge — Keeping up-to-date technically and applying new knowledge to your job.

Evaluating Information to Determine Compliance with Standards — Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Monitor Processes, Materials, or Surroundings — Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

Analyzing Data or Information — Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

Performing for or Working Directly with the Public — Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Resolving Conflicts and Negotiating with Others — Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

Detailed Work Activities

Execute sales or other financial transactions.
Verify accuracy of financial or transactional data.
Operate computers or computerized equipment.
Calculate financial data.
Maintain financial or account records.
Maintain financial or account records.

Customer and Personal Service

Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Clerical

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Mathematics

Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Mathematics

Using mathematics to solve problems.

Reading Comprehension

Understanding written sentences and paragraphs in work related documents.

Active Listening

Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Critical Thinking

Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Oral Comprehension

The ability to listen to and understand information and ideas presented through spoken words and sentences.

Written Comprehension

The ability to read and understand information and ideas presented in writing.

Near Vision

The ability to see details at close range (within a few feet of the observer).

Mathematical Reasoning

The ability to choose the right mathematical methods or formulas to solve a problem.

People interested in this work like activities that include ideas, thinking, and figuring things out.

They do well at jobs that need:

Achievement/Effort

Persistence

Initiative

Leadership

Cooperation

Concern for Others

Social Orientation

Self Control

You might use software like this on the job:

Electronic mail software

Microsoft Exchange
Microsoft Outlook
IBM Notes

Enterprise resource planning ERP software

NetSuite ERP
Oracle Hyperion
Oracle JD Edwards EnterpriseOne
Oracle PeopleSoft
Oracle PeopleSoft Financials
Microsoft Dynamics GP
Microsoft Dynamics
Business performance management BPM software
Advanced Management Systems Software for Wineries
SAP
AMS Services AMS Sagitta
SAP Business Objects
Sage 100 ERP
Oracle Fusion Applications
Cartesis ES Magnitude
AcornSystems Corporate Performance Management

Medical software

Healthcare common procedure coding system HCPCS
Epic Systems
Medical condition coding software
MEDITECH software
Medical procedure coding software

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Bookkeeping, Accounting, and Auditing Clerk

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